Tuesday, October 11, 2011

SnTT - Flags or Follow-ups now highlighted in Notes Client

Flags as I call them. But for my fellow Admins out there that don't do development here is a simple nice thing to do for clients. Mat's post last night reminded me of this.

Some people want to see the flagged items in a more obvious way, say color code the memo in the inbox view so you can see what is due when and by priority.

Thanks you to my friend Natallya of RPR Wyatt(a partner of ours) for helping me solve the problems i had with it. Any other developers out there who wish to point out anything let me know.

Originally I wanted to do this with an agent, but that created other questions like when would it show, what about when you were done with the item and of course what if the agent went crazy on the server side?

Although I am not in favor of hacking mail templates, this may make some people happier with the follow up items. On the flip side, this would go into everyone's inbox which creates an entirely different problem should people not like it. But no one complained yet. Suggest you make a copy of the mail template and name it uniquely and test it and then give it to people who want it or just add it to the general mail template.

So how to do it?

1) Open the Domino Designer
2) Open your mail template on your server
3) Open the Folders View
4) Open the $Inbox folder
5) Right click on the column to the right of the colorcolumn(hidden)
6) Select Add new Column
7) Give the column a name
8) Check the box marked value as color
8a) Click on the User Definable box and add ColorProfile to the field but uncheck Use Column Formula as Backup
9) On the last tab of properties, mark the column hidden
10) Now click on the column
11) Click on formula from the designer mini view
12) Enter this formula in the box:
@If (FollowUpStatus !="";102:153:255:0:0:0; 0:0:0)
13) Save it (CTRL-S)

The 1st set of 3 numbers are the highlight color, the 2nd set of numbers is the text color.

Test it
1) Replace the design on your mail file. File- Application-Replace Design
2) Close your mail file once completed
3) Open the mail file
4) Select any email for followup, quick flag or define it, your choice
5) The email should then be highlighted in blue
6) Remove the flag and the highlight goes away

If you do not like the blue, select a new color, this site was helpful to me.
To change the color, pick the color you want, and take all 3 of the 3 digit codes for RGB and replace the 102:153:255 part of the code.


1 comment:

  1. The option for users to modify colours IS something Outlook does that Lotus Notes does not without changing the template.

    It would be GREAT if IBM included the ability for users to do this, it is - after all, just a formula in the view to modify the colours based on an RGB value. Pretty sure that's why IBM introduced the Colour Picker field type a few versions ago to cater for this.

    The other thing I would like to see is the ability for users to choose their own colour/icon for individual calendar entries.

    WOULD NOT be hard. Just include a field that has the colour in it, and change the view formula to look at that colour field IN the record first, then the colours in the profile.

    Same with icons, as long as the images are included in the mail template, there would be nothing stopping a user selecting a different icon from a list, and then the resource name would be written into the _ViewIcon field.

    They would be two great user features to add into the template that would NOT require a lot of work, and would keep many users happy.

    Thanks for the follow up post mate :-)